When you’re in the digital marketing or search industry like I am, your inbox can quickly fill up with unwanted emails that distract from important communications. Fortunately, setting up an effective spam filter with targeted keywords can save you time and frustration. Below are 48 keywords that will make your email management easier by filtering out a large amount of spam. These aren’t the only keywords in my spam filter, but they should significantly help reduce the volume of irrelevant emails.
48 Keywords to Add to Your Spam Filter
- hello dear
- remote assistance
- remote assistance services
- blogger outreach
- blogger outreach supplier
- outreach service
- outreach service supplier
- outreach service provider
- guest post
- software development firm
- app developer
- money request
- you’ve got a money request
- guest posting service
- mobile app development
- mobile app developer
- high-quality backlinks
- outreach specialist
- hire developer
- business collaboration
- seo service
- seo provider
- seo dashboard
- link building service
- custom software
- mobile application
- mobile applications
- google’s first page
- custom wordpress theme
- lead for your business
- upgrade, repair or redesign on your site
- free website audit
- greeting of the day
- white label ppc
- white label ppc company
- wordpress accessibility services
- offshore programmers
- create mobile app
- mobile app creation
- android application development
- iOS application development
- high authority
- high-authority
- domain authority
- domain rating
- guest blog
- guest blogs
- appointment setting service
These keywords cover common terms from unsolicited outreach emails, link-building offers, guest posting services, and various SEO-related services. By blocking these terms, you’ll have a cleaner, more focused inbox.
Quarantine Emails Sent “From Yourself”
Another effective strategy is to quarantine any emails that appear to be sent from your own email address. This is a common trick used by spammers to bypass filters. I have a setting in my spam filter that automatically quarantines such emails, ensuring that I don’t waste time sorting through fake messages.
Block Emails Without DMARC, SPF, and DKIM
One of the best defenses against spam is to automatically filter out emails from domains that don’t have DMARC (Domain-based Message Authentication, Reporting, and Conformance) set up. DMARC is an email authentication protocol designed to detect and prevent email spoofing. When a domain lacks DMARC, it opens the door to phishing attacks and spam.
Here’s why it’s important:
- DMARC: Ensures that legitimate emails from your domain are properly authenticated before reaching your inbox.
- SPF (Sender Policy Framework): This protocol verifies that the email being sent is from an authorized mail server for that domain. Without SPF, spammers can forge email headers to appear as if they’re coming from a trusted source.
- DKIM (DomainKeys Identified Mail): DKIM adds a digital signature to emails, which verifies that the email hasn’t been altered in transit. Without DKIM, your emails are more susceptible to tampering and fraud.
If an email lacks any of these authentication methods, it’s a clear red flag, and automatically filtering them out will help protect your inbox.
Additional Tips for Setting Up an Effective Spam Filter
- Whitelist trusted contacts: Always make sure to whitelist any important senders to avoid legitimate emails getting caught in the filter.
- Use automatic quarantine features: If your spam filter, like Spam Hero, has an automatic quarantine feature for suspicious emails, activate it to ensure spam doesn’t even reach your inbox.
- Regularly update your keywords: Stay on top of evolving spam trends by regularly updating the keywords in your spam filter.
With these strategies, including the 48 keywords and DMARC/SPF/DKIM filtering, you can create an inbox that’s much easier to manage and free from unnecessary distractions. By using Spam Hero, you’re already leveraging a powerful tool to block unwanted communications.
Additional Keywords to Add
Per the discussion and recommendations on my Twitter/X post, here’s some additional keywords (some are gathered by asking ChatGPT to make a large list).
Lead gen
Lead generation
The additional keywords are from ChatGPT: list of keywords and make a larger list that includes synonyms and related keywords.
- hello dear
- dear friend
- greetings
- hi there
- warm greetings
- good day
- remote assistance
- remote help
- virtual support
- online assistance
- remote technical support
- remote assistance services
- virtual assistance services
- online support services
- remote help desk services
- virtual tech support services
- blogger outreach
- influencer outreach
- blogger marketing
- blogger engagement
- content outreach
- blogger outreach supplier
- influencer outreach provider
- outreach service supplier
- outreach marketing supplier
- outreach service
- outreach program
- outreach solution
- content outreach service
- influencer outreach service
- outreach service supplier
- outreach provider
- outreach vendor
- outreach campaign supplier
- outreach service provider
- influencer marketing provider
- outreach campaign provider
- outreach consultant
- guest post
- guest article
- guest blog post
- contributor post
- guest content
- software development firm
- software company
- software development company
- software agency
- software solutions firm
- app developer
- application developer
- mobile developer
- software developer
- mobile app developer
- money request
- payment request
- fund request
- payment notification
- request for funds
- you’ve got a money request
- payment request received
- funds request notification
- incoming payment request
- guest posting service
- guest blogging service
- guest content service
- article placement service
- contributor posting service
- mobile app development
- mobile application development
- app creation
- mobile software development
- mobile app programming
- mobile app developer
- mobile application developer
- app creator
- mobile software developer
- iOS/Android developer
- high-quality backlinks
- premium backlinks
- authority backlinks
- reputable backlinks
- trusted backlinks
- outreach specialist
- outreach expert
- outreach consultant
- outreach strategist
- content marketing specialist
- hire developer
- hire programmer
- hire software developer
- hire app developer
- hire coder
- business collaboration
- business partnership
- corporate collaboration
- joint venture
- business cooperation
- seo service
- search engine optimization service
- SEO agency
- SEO solutions
- search optimization service
- seo provider
- SEO agency
- SEO consultant
- SEO company
- SEO firm
- seo dashboard
- SEO analytics
- SEO tool
- search engine optimization dashboard
- SEO tracking platform
- link building service
- backlinking service
- link acquisition service
- SEO link service
- external link building
- custom software
- bespoke software
- tailor-made software
- personalized software
- custom-built software
- mobile application
- mobile app
- smartphone app
- mobile software
- mobile program
- mobile applications
- mobile apps
- smartphone applications
- mobile software programs
- app solutions
- google’s first page
- top page of Google
- first page SEO
- page one ranking
- Google page one
- custom wordpress theme
- bespoke WordPress theme
- personalized WordPress theme
- custom WP design
- tailored WordPress theme
- lead for your business
- business lead generation
- potential clients
- lead acquisition
- sales lead
- upgrade, repair or redesign on your site
- website upgrade
- website repair
- site redesign
- website refresh
- web maintenance
- free website audit
- complimentary site audit
- free SEO audit
- website analysis
- no-cost website evaluation
- greeting of the day
- daily greetings
- good day wishes
- best regards
- cordial greetings
- white label ppc
- white label pay-per-click
- outsourced PPC
- white label ad management
- private label PPC
- white label ppc company
- white label PPC agency
- outsourced PPC company
- private label PPC firm
- wordpress accessibility services
- WordPress compliance services
- WordPress ADA services
- WordPress accessible design
- WP accessibility solutions
- offshore programmers
- remote programmers
- outsourced developers
- offshore software developers
- offshore coders
- create mobile app
- develop mobile app
- build mobile app
- design mobile app
- launch mobile app
- mobile app creation
- mobile app development
- app building
- app design
- mobile software creation
- android application development
- Android app development
- Android software development
- Android app programming
- Android mobile development
- iOS application development
- iPhone app development
- iOS app creation
- iOS software development
- iOS app programming
- high authority
- high trust
- top authority
- high reputation
- strong authority
- high-authority
- high-trust
- highly authoritative
- strong-authority
- domain authority
- domain trust
- website authority
- site authority
- domain reputation
- domain rating
- website rating
- site rating
- domain score
- website trust score
- guest blog
- guest post
- guest article
- contributor blog
- external blog post
- guest blogs
- guest posts
- contributor blogs
- external blog posts
- guest articles
- appointment setting service
- lead generation service
- meeting setting service
- appointment scheduling service
- sales appointment service